Administrative Specialist IV - Auditor
Jefferson County, Mo Local Government Jefferson County, Mo Local Government Hillsboro, MO Hillsboro, MO Full-time Full-time Estimated:
$39.
2K - $49.
7K a year Estimated:
$39.
2K - $49.
7K a year 2 hours ago 2 hours ago 2 hours ago To Apply:
Please complete the online application found at www.
jeffcomo.
org.
Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full.
Job
Summary:
The position involves performing complex and moderate to difficult clerical, record processing, bookkeeping and accounting, secretarial and general office support functions involving a variety of tasks.
Work involves a variety of responsible legal, confidential and administrative duties and general office support functions associated with the department to which the position is assigned.
Work requires discretion and independence of action and is controlled by established work methods and procedures.
ESSENTIAL JOB FUNCTIONS Performs complex and moderate to difficult clerical work including but not limited to record processing, bookkeeping and accounting, secretarial and general office support functions involving a variety of tasks.
Provides internal and external customer service via phone, email and in person; responds to inquiries, takes messages, and refers inquiries to the most appropriate parties when appropriate.
Exercises confidentiality in the performance of the job duties, including knowledge of organization recommendations, legal documents, contracts and any other sensitive information; assures security and confidentiality of such information and documentation.
Keeps appointment calendars and schedules appointments for management and staff and the general public seeking services.
Maintains and orders office supplies, as assigned and when needed.
Uses computers and word processing software to process letters, forms, reports, schedules, manuals, booklets, requisitions, purchase orders and related paperwork.
Receives, opens, logs, sorts, time-stamps and distributes mail; prepares materials for mailing.
Assists in sending out billings and other mass mailings.
Performs basic research and compiles documents needed for various reports and management-level documents.
Prepares and completes forms and composes letters.
Sets up and maintains specialized paper and electronic office files.
May accept payments for fees, fines, goods or services as required by the department, balance cash drawers or registers and prepare required cash reports.
Files letters, reports and related technical information in the prescribed manner.
May train new employees.
Provides back-up for other employees or departments, as needed and assigned.
Provides support the County's Accounts Payable, and other similar financial processes.
Ensures successful day-to-day office services such as opening and distributing mail, maintaining office supplies, and processing department invoices.
Performs duties for various accounting functions of the county such as the following:
compiles and organizes financial transaction data for various monthly, quarterly, and annual reports in accordance with established criteria Reconciles subsidiary ledger activity reports and reviews monthly Circuit Court Clerk claim for state reimbursement and quarterly Assessment claim for state reimbursement.
Reconciles monthly Credit Card transactions for all County departments, ensuring accuracy and complete documentation for transactions.
Reviews and approves monthly reconciliation reports.
Performs data entry and scanning for journal entries and budget adjustments.
Assists Accounts Payable Coordinator with accounts payable and purchase order duties as directed.
Conducts training and on-going user support for internal users of accounting software and assists in updating training materials; conducts vendor payment research as needed for special projects.
Approves requests for new vendors and creates new vendor records, scans appropriate documentation for the vendor file.
Maintains vendor files by updating database with current W-9 forms and applicable data and ensures County is compliant with IRS 1099 regulations.
Annually prepares County 1099 forms in compliance with state and federal regulations; distributes forms per regulations and maintains office files as appropriate.
Compiles and formats various electronic files to publish the annual Budget Book; facilitates final printing and distribution of document.
Provide information to independent auditors as requested or required.
Compile and review monthly grant claims to local, state and federal agencies.
Maintain grant summary information for annual SEFA reporting.
Assist departments in responding to any audit or information requests from granting agencies.
Prepare adjusting entries for grant revenue and expenditure accounts.
Monitor budget activity for grants.
Monitor sub-recipients.
Perform sub-recipient' site visits.
Review budgets and reimbursement requests for appropriateness, and ensure sub-recipients are in compliance with established administrative and financial policies and procedures.
Assist in establishing accounting processes for grants.
Reconcile financial transactions for grants to ensure they are recorded accurately.
Assist with development and maintenance of the County's grant management software.
Review and maintain grant management policies and procedures; recommend improvements for implementation of best practices in grant monitoring.
Greets the public and other County staff in person and on the telephone; directs visitors and callers appropriately; opens and distributes mail and prepares payment requisitions for department; maintains office supply inventory.
Performs work at assigned location during specified business hours.
Performs related additional duties as required and assigned.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
$39.
2K - $49.
7K a year Estimated:
$39.
2K - $49.
7K a year 2 hours ago 2 hours ago 2 hours ago To Apply:
Please complete the online application found at www.
jeffcomo.
org.
Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full.
Job
Summary:
The position involves performing complex and moderate to difficult clerical, record processing, bookkeeping and accounting, secretarial and general office support functions involving a variety of tasks.
Work involves a variety of responsible legal, confidential and administrative duties and general office support functions associated with the department to which the position is assigned.
Work requires discretion and independence of action and is controlled by established work methods and procedures.
ESSENTIAL JOB FUNCTIONS Performs complex and moderate to difficult clerical work including but not limited to record processing, bookkeeping and accounting, secretarial and general office support functions involving a variety of tasks.
Provides internal and external customer service via phone, email and in person; responds to inquiries, takes messages, and refers inquiries to the most appropriate parties when appropriate.
Exercises confidentiality in the performance of the job duties, including knowledge of organization recommendations, legal documents, contracts and any other sensitive information; assures security and confidentiality of such information and documentation.
Keeps appointment calendars and schedules appointments for management and staff and the general public seeking services.
Maintains and orders office supplies, as assigned and when needed.
Uses computers and word processing software to process letters, forms, reports, schedules, manuals, booklets, requisitions, purchase orders and related paperwork.
Receives, opens, logs, sorts, time-stamps and distributes mail; prepares materials for mailing.
Assists in sending out billings and other mass mailings.
Performs basic research and compiles documents needed for various reports and management-level documents.
Prepares and completes forms and composes letters.
Sets up and maintains specialized paper and electronic office files.
May accept payments for fees, fines, goods or services as required by the department, balance cash drawers or registers and prepare required cash reports.
Files letters, reports and related technical information in the prescribed manner.
May train new employees.
Provides back-up for other employees or departments, as needed and assigned.
Provides support the County's Accounts Payable, and other similar financial processes.
Ensures successful day-to-day office services such as opening and distributing mail, maintaining office supplies, and processing department invoices.
Performs duties for various accounting functions of the county such as the following:
compiles and organizes financial transaction data for various monthly, quarterly, and annual reports in accordance with established criteria Reconciles subsidiary ledger activity reports and reviews monthly Circuit Court Clerk claim for state reimbursement and quarterly Assessment claim for state reimbursement.
Reconciles monthly Credit Card transactions for all County departments, ensuring accuracy and complete documentation for transactions.
Reviews and approves monthly reconciliation reports.
Performs data entry and scanning for journal entries and budget adjustments.
Assists Accounts Payable Coordinator with accounts payable and purchase order duties as directed.
Conducts training and on-going user support for internal users of accounting software and assists in updating training materials; conducts vendor payment research as needed for special projects.
Approves requests for new vendors and creates new vendor records, scans appropriate documentation for the vendor file.
Maintains vendor files by updating database with current W-9 forms and applicable data and ensures County is compliant with IRS 1099 regulations.
Annually prepares County 1099 forms in compliance with state and federal regulations; distributes forms per regulations and maintains office files as appropriate.
Compiles and formats various electronic files to publish the annual Budget Book; facilitates final printing and distribution of document.
Provide information to independent auditors as requested or required.
Compile and review monthly grant claims to local, state and federal agencies.
Maintain grant summary information for annual SEFA reporting.
Assist departments in responding to any audit or information requests from granting agencies.
Prepare adjusting entries for grant revenue and expenditure accounts.
Monitor budget activity for grants.
Monitor sub-recipients.
Perform sub-recipient' site visits.
Review budgets and reimbursement requests for appropriateness, and ensure sub-recipients are in compliance with established administrative and financial policies and procedures.
Assist in establishing accounting processes for grants.
Reconcile financial transactions for grants to ensure they are recorded accurately.
Assist with development and maintenance of the County's grant management software.
Review and maintain grant management policies and procedures; recommend improvements for implementation of best practices in grant monitoring.
Greets the public and other County staff in person and on the telephone; directs visitors and callers appropriately; opens and distributes mail and prepares payment requisitions for department; maintains office supply inventory.
Performs work at assigned location during specified business hours.
Performs related additional duties as required and assigned.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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