Administrative Assistant
Jefferson County, Mo Local Government Jefferson County, Mo Local Government Hillsboro, MO Hillsboro, MO Full-time Full-time Estimated:
$31.
8K - $40.
2K a year Estimated:
$31.
8K - $40.
2K a year Please complete the online application found at www.
jeffcomo.
org Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full.
JOB SUMMARY The position involves performing professional administrative office support, applying various research techniques and methods and control procedures in the development and operation of administrative systems, programs, policies and practices for the assigned division.
Work involves the performance and supervision of a full range of clerical duties, document processing and general office and division support functions, conducting and supervising customer service.
ESSENTIAL JOB FUNCTIONS Performs administrative and clerical functions for an individual position, managerial group or entire department.
Performs a variety of complex, specialized administrative and clerical functions requiring the application of county and/or department policies and procedures and the exercise of standards.
Maintains a variety of files and records, prepares and verifies all departmental invoices, processes bills for payment.
Records personnel absence and vacation records.
Ensures that office equipment is maintained properly.
Answers incoming inquiries both written, and otherwise.
Reviews pending correspondence, conducts analysis, takes appropriate action, and responds appropriately in timely manner.
Arranges and manages all inter-office schedules and appointments.
Prepares, maintains and files daily correspondence, reports, directives, and legal notifications.
Assists department head in budget preparation and daily control activities.
Records financial transactions of the department.
Prepares and verifies all bills, processes bills for payment and submits to director for approval.
Acquires and maintains records of purchase orders.
Collects all fees and processes for deposit.
Collects and summarizes data for special and periodic reports, updates master files, orders supplies and forms, prepares user policies regarding office procedures and operations for staff, writes and updates instructions, guidelines and scheduled reports.
Exercises confidentiality in the performance of job duties, including knowledge of the content of personnel evaluations, organizational recommendations, legal documents, contracts and comparable highly sensitive information.
Assures security of files.
Composes correspondence involving application of established policies and procedures.
Independently responds to correspondence of a routine nature.
Performs a variety of clerical duties for a department head, including arranging meetings, booking travel and accommodations and maintaining confidential files.
Receives, opens, logs, sorts and distributes mail.
Screens telephone calls and answers requests for information or routes to appropriate staff.
Collects, reviews, and submits employee time sheets to payroll department.
Scans and maintains document files.
Process applications for employment; forward to Human Resource Manager for review; forward applications and resumes to hiring managers; and maintain Applicant Flow Log of applicants.
Organizes quarterly blood drives and coordinates with the Red Cross, and annual flu shot clinic.
Responsible for employee discount programs (i.
e.
, Six Flags) including but not limited to sale of tickets, deposits, payments and financial reporting.
Serves as confidential contact for Jefferson County's pre-employment, post-accident and random drug and/or physical test results, responsible for accurate and timely payment to providers for testing.
Assists with new employee orientation and the proper completion of pre-employment documentation.
Responsible for new hire process including but not limited to I-9 verification (EVERIFY).
Cross trains in other office duties.
Performs work at assigned location during specified business hours.
Performs related additional duties as required and assigned.
Performs administrative and clerical functions for an individual position, managerial group or entire department.
Performs a variety of complex, specialized administrative and clerical functions requiring the application of county and/or department policies and procedures and the exercise of standards.
Maintains a variety of files and records, prepares and verifies all departmental invoices, processes bills for payment.
Records personnel absence and vacation records.
Ensures that office equipment is maintained properly.
Answers incoming inquiries both written, and otherwise.
Reviews pending correspondence, conducts analysis, takes appropriate action, and responds appropriately in timely manner.
Arranges and manages all inter-office schedules and appointments.
Prepares, maintains and files daily correspondence, reports, directives, and legal notifications.
Assists department head in budget preparation and daily control activities.
Records financial transactions of the department.
Prepares and verifies all bills, processes bills for payment and submits to director for approval.
Acquires and maintains records of purchase orders.
Collects all fees and processes for deposit.
Collects and summarizes data for special and periodic reports, updates master files, orders supplies and forms, prepares user policies regarding office procedures and operations for staff, writes and updates instructions, guidelines and scheduled reports.
Exercises confidentiality in the performance of job duties, including knowledge of the content of personnel evaluations, organizational recommendations, legal documents, contracts and comparable highly sensitive information.
Assures security of files.
Composes correspondence involving application of established policies and procedures.
Independently responds to correspondence of a routine nature.
Performs a variety of clerical duties for a department head, including arranging meetings, booking travel and accommodations and maintaining confidential files.
Receives, opens, logs, sorts and distributes mail.
Screens telephone calls and answers requests for information or routes to appropriate staff.
Collects, reviews, and submits employee time sheets to payroll department.
Scans and maintains document files.
Process applications for employment; forward to Human Resource Manager for review; forward applications and resumes to hiring managers; and maintain Applicant Flow Log of applicants.
Organizes quarterly blood drives and coordinates with the Red Cross, and annual flu shot clinic.
Responsible for employee discount programs (i.
e.
, Six Flags) including but not limited to sale of tickets, deposits, payments and financial reporting.
Serves as confidential contact for Jefferson County's pre-employment, post-accident and random drug and/or physical test results, responsible for accurate and timely payment to providers for testing.
Assists with new employee orientation and the proper completion of pre-employment documentation.
Responsible for new hire process including but not limited to I-9 verification (EVERIFY).
Cross trains in other office duties.
Performs work at assigned location during specified business hours.
Performs related additional duties as required and assigned.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
$31.
8K - $40.
2K a year Estimated:
$31.
8K - $40.
2K a year Please complete the online application found at www.
jeffcomo.
org Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full.
JOB SUMMARY The position involves performing professional administrative office support, applying various research techniques and methods and control procedures in the development and operation of administrative systems, programs, policies and practices for the assigned division.
Work involves the performance and supervision of a full range of clerical duties, document processing and general office and division support functions, conducting and supervising customer service.
ESSENTIAL JOB FUNCTIONS Performs administrative and clerical functions for an individual position, managerial group or entire department.
Performs a variety of complex, specialized administrative and clerical functions requiring the application of county and/or department policies and procedures and the exercise of standards.
Maintains a variety of files and records, prepares and verifies all departmental invoices, processes bills for payment.
Records personnel absence and vacation records.
Ensures that office equipment is maintained properly.
Answers incoming inquiries both written, and otherwise.
Reviews pending correspondence, conducts analysis, takes appropriate action, and responds appropriately in timely manner.
Arranges and manages all inter-office schedules and appointments.
Prepares, maintains and files daily correspondence, reports, directives, and legal notifications.
Assists department head in budget preparation and daily control activities.
Records financial transactions of the department.
Prepares and verifies all bills, processes bills for payment and submits to director for approval.
Acquires and maintains records of purchase orders.
Collects all fees and processes for deposit.
Collects and summarizes data for special and periodic reports, updates master files, orders supplies and forms, prepares user policies regarding office procedures and operations for staff, writes and updates instructions, guidelines and scheduled reports.
Exercises confidentiality in the performance of job duties, including knowledge of the content of personnel evaluations, organizational recommendations, legal documents, contracts and comparable highly sensitive information.
Assures security of files.
Composes correspondence involving application of established policies and procedures.
Independently responds to correspondence of a routine nature.
Performs a variety of clerical duties for a department head, including arranging meetings, booking travel and accommodations and maintaining confidential files.
Receives, opens, logs, sorts and distributes mail.
Screens telephone calls and answers requests for information or routes to appropriate staff.
Collects, reviews, and submits employee time sheets to payroll department.
Scans and maintains document files.
Process applications for employment; forward to Human Resource Manager for review; forward applications and resumes to hiring managers; and maintain Applicant Flow Log of applicants.
Organizes quarterly blood drives and coordinates with the Red Cross, and annual flu shot clinic.
Responsible for employee discount programs (i.
e.
, Six Flags) including but not limited to sale of tickets, deposits, payments and financial reporting.
Serves as confidential contact for Jefferson County's pre-employment, post-accident and random drug and/or physical test results, responsible for accurate and timely payment to providers for testing.
Assists with new employee orientation and the proper completion of pre-employment documentation.
Responsible for new hire process including but not limited to I-9 verification (EVERIFY).
Cross trains in other office duties.
Performs work at assigned location during specified business hours.
Performs related additional duties as required and assigned.
Performs administrative and clerical functions for an individual position, managerial group or entire department.
Performs a variety of complex, specialized administrative and clerical functions requiring the application of county and/or department policies and procedures and the exercise of standards.
Maintains a variety of files and records, prepares and verifies all departmental invoices, processes bills for payment.
Records personnel absence and vacation records.
Ensures that office equipment is maintained properly.
Answers incoming inquiries both written, and otherwise.
Reviews pending correspondence, conducts analysis, takes appropriate action, and responds appropriately in timely manner.
Arranges and manages all inter-office schedules and appointments.
Prepares, maintains and files daily correspondence, reports, directives, and legal notifications.
Assists department head in budget preparation and daily control activities.
Records financial transactions of the department.
Prepares and verifies all bills, processes bills for payment and submits to director for approval.
Acquires and maintains records of purchase orders.
Collects all fees and processes for deposit.
Collects and summarizes data for special and periodic reports, updates master files, orders supplies and forms, prepares user policies regarding office procedures and operations for staff, writes and updates instructions, guidelines and scheduled reports.
Exercises confidentiality in the performance of job duties, including knowledge of the content of personnel evaluations, organizational recommendations, legal documents, contracts and comparable highly sensitive information.
Assures security of files.
Composes correspondence involving application of established policies and procedures.
Independently responds to correspondence of a routine nature.
Performs a variety of clerical duties for a department head, including arranging meetings, booking travel and accommodations and maintaining confidential files.
Receives, opens, logs, sorts and distributes mail.
Screens telephone calls and answers requests for information or routes to appropriate staff.
Collects, reviews, and submits employee time sheets to payroll department.
Scans and maintains document files.
Process applications for employment; forward to Human Resource Manager for review; forward applications and resumes to hiring managers; and maintain Applicant Flow Log of applicants.
Organizes quarterly blood drives and coordinates with the Red Cross, and annual flu shot clinic.
Responsible for employee discount programs (i.
e.
, Six Flags) including but not limited to sale of tickets, deposits, payments and financial reporting.
Serves as confidential contact for Jefferson County's pre-employment, post-accident and random drug and/or physical test results, responsible for accurate and timely payment to providers for testing.
Assists with new employee orientation and the proper completion of pre-employment documentation.
Responsible for new hire process including but not limited to I-9 verification (EVERIFY).
Cross trains in other office duties.
Performs work at assigned location during specified business hours.
Performs related additional duties as required and assigned.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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